Monday, December 06, 2010

Mark Forster, getting everything done and the autofocus method

Getting everything done proposes several methods, all of them based on one long unprioritised list of everything that you have to do. The differences in the versions relate to the way in which you work the list. More details at Mark Forster's website.

Monday, November 29, 2010


Very simple and intuitive list-style organization with a zooming interface that allows for easy movement between an overview and focus on specific things: Workflowy

Friday, November 19, 2010


A new self-organization app for the Mac, the former iPhone/iPod app, still available for these gadgets, Firetask combines the advantages of  GTD with proven classical task management features such as due dates and priorities in a unique way. Firetask is strictly project-oriented and makes it simple to add tasks, delegate and schedule. Everything is neatly synchronized between phone and computer.


Curio is a sort of digital notebook for freeform information gathering, brainstorming, and creative exploration.
You can use this Mac-only app to take notes, manage tasks, make photo collages, sketch with brushes & pens, and create beautifully styled lists, mind maps, tables, and index cards. All within the same amazingly intuitive integrated environment.

Wednesday, November 17, 2010


Wunderlist is a combination of online service plus desktop or mobile app that synchronizes instantly your to-do lists, ideas, and notes, not very different from Simplenote, but allowing some advanced customization of the interface, drag and drop support and other features.

You can download the app for Mac or Windows, and a mobile app is on the way. It's free (currently in beta).

Here is a video demo of Wunderlist:

Monday, November 01, 2010


A very promising collaboration platform to highlight and comment documents online, Crocodoc lets your team review a common document (PDF, Word, Powerpoint, Web pages, or any image).

Suggested uses of the service include reviewing documents, get feedback on web design projects, take study notes, fill out pdf forms, and send / receive annotated reports to and from clients.

Thursday, September 30, 2010


A new data management, document management, Apps & Tools in a package especially tailored for small businesses.Customizable, packaged with many utilities

Free for up to 2 users, paid plans for more.Website: Taskclear.

Review on Make use of, with detailed feature-by-feature comments.

Tuesday, September 28, 2010

To-do apps for Ubuntu

A good review of to-do apps on OMG Ubuntu.

This blog is a very recommended source of information for Linux-Ubuntu users. 

Wednesday, September 22, 2010

The pomodoro technique - timeboxing

The Pomodoro  technique by Francesco Cirillo is a particular timeboxing method of organizing your tasks.

You set a defined time frame for each of your tasks and get to do them one at a time. You can use a physical stopwatch, like the tomato kitchen clock (hence the name), or a computer application if you work mostly online.

For Mac users there are several apps, and some are freeware tools. Pomodoro, especially designed for this technique, as Renzo Borgatti’s Pomodori and Guillaume Cerquant’s TimeBoxed. For Windows you can use Keep Focused or Matomato.

Some simple stopwatch utilities for Windows can be downloaded (freeware) from the Portable freeware collection.

If you are an AIR user, Viktor Nordling’s Pomodairo works in any operating system as an air application.

A similar concept of slicing your tasks in actionable parts is what  Vitamin-R offers. This app (Mac OS X) complements the task capturing and organizing features of modern to-do list managers, by forcing you to concentrate fully on one task a time and keeping distractions at bay.

Vitamin-R breaks down large, vaguely defined tasks into a series of short "time slices" of between 10 and 30 minutes, each with specific, easily reachable and actionable objectives. During these time slices it keeps you focused on accomplishing only this one objective and provides you with mechanisms for dealing with interruptions, poor concentration, etc.

Vitamin-R is available from Publicspace.

Reference books:
Pomodoro Technique Illustrated: Can You Focus - Really Focus - for 25 Minutes? (Pragmatic Life) The Pomodoro TechniqueThe 25 Best Time Management Tools & Techniques: How to Get More Done Without Driving Yourself Crazy

Monday, June 28, 2010

Merlin, task management

Merlin is a professional-grade project management tool for Mac OS X by the german company ProjectWizards.

One of the interesting features of the program is its ability to import brainstorming sessionsBrainstorm with your colleagues and capture information as a Mindmap. Whether you are using Novamind or MindManager, you can quickly and easily take the results of your brainstorming sessions and open it in Merlin as the basis for creating the initial structure of your project.

You can download an evaluation copy of the (commercial) program and a useful PDF manual as reference.

Tuesday, June 08, 2010


TimeGT is a promising new multi-platform (Java-based) app: freeware for Windows, Mac or Linux. It offers secure online and offline access through a desktop application.TimeGT supports the Getting Things Done (GTD) Method and it is possible to organize tasks, ideas and notes in numerous ways. You can assign  unlimited depth subprojects for increased clarity for your projects. Tags are also supported to add appropriate context to tasks.

There is a free (rabbit) and a paid (hedgehog) service associated with TimeGT. The paid plan offers also server-supported sync, and automatic continuous backup.

 Here is a video review of the application:

Monday, June 07, 2010

Simple reminders with is a nice reminder tool. It is an online service with a free plan and a paid plan with extra features. Use it to create sms, email or twitter reminders. can understand your natural language like "meeting with bob next tuesday at 9am", so you don't need to enter dates and times manually. includes a built in to-do manager which you can use to create unlimited lists; reminders and todos can be tagged  (including hashtags à la Twitter).

Friday, June 04, 2010

Goals on Track

GoalsOnTrack is a paid online service, focused towards goal setting and features an intuitive dashboard to access all its functions. Its goal tracking and assessment are outstanding, with complete vision board, habits tracker, goal journal, progress review and reports. It also includes full-featured task management and data synchronization.

Here is a rundown of the many features of GOT:

Goal Setting
  • Create SMART goals
  • Upload your own pictures for goals
  • Mark goals as accomplished
  • Put goals on back burner to deal with them later
  • View goal status and progress at a glance
  • Reorder goals
  • Assign your own categories for goals
  • View goals by categories

Thursday, March 11, 2010

GTDagenda for Android

GTDAgenda, commented here earlier, now can be synced with its own Android app (or you can use this mobile application in standalone mode):

More information here:

Saturday, January 23, 2010

Scanahand: turn your handwriting into a font

One of the first things you probably consider when you are learning digital design is to create a typeface from your own handwriting to use in the computer. For a normal user, the process isn’t exactly intuitive nor simple, and it might be necessary to hire the services of a professional type designer.

Monday, January 11, 2010


Promising new (Java) multi-platform app for life and tasks handling. It offers:
  • Desktop Application; freeware for Windows, Mac or Linux.
  • Secure Online and Offline Access with (paid) sync and backup capabilities
  • Supports Getting Things Done (GTD) Method
  • Offers numerous ways to organize tasks, ideas and notes, suiting a wide range of time management techniques.
  • Unlimited depth projects for increased clarity for your projects.
  • Tags to add appropriate context to tasks.

Get it here: TimeGT

1000 Heads: the book

1000 heads, my illustration book

My artwork at Flickr

Inspiring books for the creative type

My GTD (Getting things done) illustrations

I conceived this blog basically to share my visual side notes of the Getting things done process. My most recent posts about GTD software and related topics have “masked” the original posts.

You can access most GTDrawings in the archive of december 2005 and january 2006.

Here's a miniature with most of my sketches: this is what you will find, commented and in larger sizes, in those previous posts.

See also the article about GTD drawings.

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